- Outline 3 21 4 – View Onenote Notebooks Pdf Downloads
- Outline 3 21 4 – View Onenote Notebooks Pdf Free
- Outline 3 21 4 – View Onenote Notebooks Pdf Download
If you’re anything like us, you probably have dozens of notebooks filled with fragments of thoughts and ideas strewn all around over the house. Note taking, after all, is the tool of choice for the consummate organizer. But what if you could ditch all those tedious paper notebooks and store all your thoughts in a digital repository? What if you could search through your notes, share them seamlessly with others, and access them from anywhere in the world?
This is the promise of OneNote, the note taking application that comes with Microsoft Office. Originally released as part of Office 2003, OneNote has quickly become the most powerful software of its kind on the market. Efficient, effective, and packed full with features, OneNote can help you get more done faster, provided you use it correctly.
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Learn how to make best use of OneNote with this comprehensive OneNote 2013 training tutorial.
How to Use OneNote Like a Pro
- Open other notebooks or create new ones. View the list of your open notebooks. Create a new notebook page. Open the OneNote app preferences. +Comma (,) Move the page to another location. Copy the page to another location. Move or copy the page again to the last selected section.
- OneNote PDF to Text with OCR. Open the note where the image or printout of the PDF is saved and click on Immersive Reader under the View tab.
1. Sync Notebooks Online
Outline 3 21 4 – View Onenote Notebooks Pdf Downloads
Saving notebooks to your local computer is basically using OneNote like a glorified Notepad. To take real advantage of OneNote’s features, you must save and sync all your notebooks online. Syncing means that all your notebooks get updated across all your devices in real time. This means you can create a new note on one your home computer before heading out to work, and resume using it on your laptop at the office. Neat, right?
But how exactly do you sync online?
Starting with Office 2013, OneNote actually prompts you to log into SkyDrive – Microsoft’s cloud storage solution – to sync notebooks automatically. Besides SkyDrive, you can save and sync notebooks using Office 365 Sharepoint. You can also use DropBox for syncing – just make sure to select the DropBox folder on your computer when creating a new notebook.
You can also change sync settings to manual or automatic under ‘Sync Options’ in the Info panel under File menu (OneNote 2013). The default setting is automatic; we suggest you keep it as is.
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2. Take Audio/Video Notes
Typing notes into OneNote can get awfully tedious very soon. Spice up your routine by taking audio and video notes instead. Click on Insert -> Record Audio/Record Video to start taking notes. This is a more visual, interactive way to keep track of things – a solid alternative for when you get sick of typing things out. Plus, you can usually speak faster than you can type (unless you are Jack Nicholson!), so you’ll probably save some time as well.
But to take real advantage of these notes, you must first let OneNote index your audio/video recordings. This will enable you to search through your audio/video notes just like any normal written message – a powerful feature for finding information.
To do this, go to File -> Options -> Audio & Video and select ‘Enable searching audio and video recordings for words’.
3. Organize Your Notebooks Effectively
OneNote is meant to be used as a physical notebook replacement. The program is most effective when you organize your notebooks like you would in the real world, that is, with individual notebooks for each subject/topic, separate sections for each sub-topic, and separate page for each note or groups of similar notes.
Most beginners tend to be very conservative with notebook and section creation. Don’t be; you don’t stand to lose anything save a few megabytes of space for each new notebook. Create as many notes, pages, sections and notebooks as you like – it’ll make organization that much easier.
For example, if you are a college student, you can make a new notebook for each class you take in a semester. You can then make separate sections for each broad topic, and add pages of notes for each day of the class. You can see an example structure below:
Notebook | Sections | Pages |
Biology 101 | Cell Biology | Cell Structure Functions of Organelles Function of Membranes |
Photosynthesis | Structure of Chloroplast Calvin Cycle Overall Photosynthesis Equation | |
Genetics | Heredity Patterns of Inheritance Clarity money. Mendel’s Laws |
4. Use OneNote to Make To-Do Lists
Still using pocket legal pads and post-it notes to make your daily to-do lists? OneNote offers a much better solution. Make a to-do list in the program by pressing CTRL+1 anywhere in the main note screen. OneNote will automatically create a list item with a checkbox next to it. Type in your list item, press enter, type in another item, and so on.
To cross-off an item on the list, simply click on the checkbox, or bring your text cursor to the list item and press CTRL+1 again.
It really is that easy!
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5. Take Advantage of Page Templates
Not many people use it, but OneNote page templates can be incredibly useful when done right. This is especially true for college students as OneNote 2013 comes packed with dozens of thoughtful templates right out of the box.
To access these templates, go to Insert -> Page Templates, and choose a template from the panel that pops up on the right.
The ‘Lecture Notes and Study Questions’ template, for instance, looks like this:
Using templates makes note taking even faster. You can also save your current page as a template by clicking the ‘Save current page as template’ link in the template panel.
6. Use Tags
One of OneNote’s most powerful, yet underutilized feature is tagging. Tags work like hashtags in Twitter; every note or item marked with a particular tag will show up in the search results when you search for that tag.
To use tags, click on any of the built-in tags under the ‘Tags’ section in the home ribbon.
You can also make your own custom tags in this section.
Use tags to organize your data. For example, you could mark important document with the ‘Important’ tag, questions with the ‘Question’ tag, and so on. Use keyboard shortcuts to tag items faster.
Consider an example: we created two note items and marked them with the ‘Important’ (star) tag:
Clicking the ‘Find Tag’ button on the home ribbon will show us all the notes marked with this tag:
You can also change the search options to include the current section, the current notebook, or even all your existing notebooks in the ‘Find Tag’ panel.
As you can see, this is a very handy feature for organizing your information. Combined with custom search, it can help you never lose anything again.
OneNote is a powerful, highly capable software. Use it right and it can be an incredible ally in the fight against information overload. It’s also the perfect productivity tool that can help you get things done faster. Mastering OneNote is quite easy, as this course on improving your note-taking skills will teach you.
OneNote is a powerful note-taking app with several features baked into it. The new version of OneNote looks more promising with dark mode and Sticky Notes integration working flawlessly. One often overlooked function is PDF files and all the things you can do with it.
While most users attach PDF files to relevant notes in OneNote, they don’t use it to its full potential. I have compiled a list of some handy OneNote PDF tips and tricks that will allow you to be even more productive.
Let’s begin.
1. Importing PDF to OneNote
There are two simple ways to add a PDF file to a OneNote note. You can either drag and drop it wherever you want or use the File option under Insert tab.
You will see three options now, which are self-explanatory. You can upload to OneDrive and insert a link. Or you can attach the PDF file directly, which means it will be saved to OneNote. Alternatively, Insert a printout which will add an image for each page of the PDF file.
If you are not using OneDrive, attaching the file is a better option. Otherwise, save to OneDrive, which will allow you to access the PDF file directly without having to go through OneNote repeatedly. That will also reduce load times as you may end up attaching too many PDF files.
On your smartphone, you will again tap on the attach button and choose a file from either your local drive or any cloud storage app.
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Read More2. Annotate PDF in OneNote
Before you can annotate a PDF file, you need to add it to OneNote but as a printout. Check the point above to know how to do that. OneNote will scan the PDF and create an image which you can then annotate as you desire. There is also a separate button for Printout under Insert.
OneNote will take some time to process depending on the size of the PDF. Once done, it will create a shortcut to the original PDF file above the virtual printout. You can now use all the tools under the Draw tab to annotate.
Draw circles, arrows, and even shapes. If you are using a Surface Pro or a smartphone, you can use the pen or finger to write and draw respectively. Use the Ink to Shape button to turn handwritten circles and other shapes into perfection. The conversion was smooth and perfectly done with all images and text looking crisp and clear.
3. Export PDF
Well, this is a bummer. You can import PDF files into OneNote and turn them into images to annotate them. But, there is no way to export them as PDF files yet. You can right-click and select the Save as option to save the image file.
On the plus side, all your annotations will remain intact. Several people have requested Microsoft to develop this feature, and maybe they will. For now, try this PNG to PDF online converter which works but with varying degrees of success.
4. OneNote PDF to Text with OCR
OneNote app comes with a powerful OCR reader which can read text from images. You can easily extract this text and paste it separately as well.
![Pdf Pdf](https://images.zapier.com/storage/photos/148262b3cdde4e4453eb8184e8478643.png?format=jpg)
Simply right-click on the image and select Copy Text from Picture. According to the Microsoft support page, there is another option called Copy Text from All the Pages of the Printout, but it wasn’t available on my OneNote version. That will copy all the text from the imported PDF file in image format.
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Read More5. Search PDF in OneNote
You cannot directly search for text inside PDF files in OneNote. You will have to import it using the printout option first. Only after that OneNote can search for text within the image files.
However, I saw mixed results. When there is a single occurrence of a phrase, OneNote found it quickly. But, when I searched for the phrase ‘the S Quadrant,’ OneNote ended up highlighting a lot of other closely related phrases too. Still, I could find the file and note where to look for, so that’s something.
6. Listen to PDF or Image in OneNote
The OCR capabilities of OneNote are really powerful, and it is all the more evident from the Immersive Reader feature. Open the note where the image or printout of the PDF is saved and click on Immersive Reader under the View tab.
Outline 3 21 4 – View Onenote Notebooks Pdf Free
That may take some time depending on how many pages we are talking about. Once the scanning completes, a new fullscreen window will open where you can listen to the entire PDF file in distraction-free mode.
There are some useful settings available like speed, font type, size and color, and translation.
Outline 3 21 4 – View Onenote Notebooks Pdf Download
One Note for Everything
OneNote is a powerful note-taking app, and Microsoft is working on developing new features for it. The 2016 version is going to be phased out soon, and all new features will be baked into the new universal OneNote app. So, I recommend you to use the same for saving, scanning and annotating PDF files.
Next up: Looking for more OneNote features? Click on the link below to discover 11 useful OneNote tips and tricks right away.
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Did You Know
You can also solve calculus equations on OneNote.